PRIVATE PARTY & ‘AFTER 7’
BANQUET POLICIES
The following policies have been developed to allow you:
(1) to host a successful event at Foxford Hills Golf Club; (2) to assist you in making decisions on your menu, theme and guests; and (3) to protect you and your guests from any misunderstood guidelines at Foxford Hills.
DEPOSIT REQUIRED / PAYMENT SCHEDULE:To secure the room for a private function a minimum spending of $500.00 is required. A twenty percent (20%) deposit is due upon scheduling a party at the facility and will be applied to the final balance on your contract. In addition to the minimum spending, there is a $150 clubhouse set-up and clean-up fee. Checks should be made payable to Foxford Hills Golf Club.All payments are preferred by either check or cash. A credit card number may be applied to deposit and must be kept on file. We accept Visa, Master Card, Discover and American Express Cards. If client opts to pay final balance by credit card, a 2.5% assessment fee will be added to cover applicable credit card fees incurred by Foxford Hills Golf Club.
PAYMENT SCHEDULE:
Fifteen (15) days prior to your event date 100% of the remaining balance on the estimate contract is required. Any remaining balance after the event will be due fifteen (15) days following date of invoice. If the balance is not remitted within fifteen (15) days, the balance will be applied to the credit card. Any amounts not paid within fifteen (15) days of the invoice date shall bear interest at the rate of 1.5% per month. A credit card guarantee is required for all events. Any and all incidental charges incurred during the event shall be added to your final bill.
MENU & BEVERAGE GUARANTEES:
Ten (10) days prior to the event date final menu and beverage selections must be confirmed with food/beverage coordinator.
GUEST GUARANTEES:
Guest number confirmation is due ten (10) days prior to the event. Final billing is based on the guaranteed count and is not subject to reduction. If attendance exceeds the guarantee, client will be charged the additional fees on your final bill.
PRICES & SERVICE CHARGES:
All food and beverage are subject to 20% gratuity and 7.0% sales tax. All prices are subject to change without notice. Prices will be raised only with the occurrence of an unusual increase in a food item or fair market value.
FOOD & BEVERAGE:
No food or beverage may be brought into Foxford Hills Golf Club without prior approval from the General Manager. No donated food or beverage may be brought onto the premises. Any leftover beverage and / or food remain the property of Foxford Hills Golf Club unless previously arranged with the General Manager.
EVENT SCHEDULING & SET-UP:
All in-season deliveries, set up of music, room décor, etc. must be made no earlier than four (4) hours prior to your event unless special arrangements have been made. Off-season event deliveries must be scheduled with the General Manager on an individual basis.
DECORATIONS:
The General Manager must approve all decorating concepts at least ten (10) days prior to the event. Decorating request requiring intensive labor will be the responsibility of the client or may be provided for an additional fee and will be at the the sole discretion of the General Manager.
Clients are not permitted to use ladders or exterior equipment in decorating. Labor needed for any hanging of decorations will be provided at an additional charge.
No nails or tape are allowed on any walls. No open flames are permitted. All candles must be enclosed in a hurricane type enclosure. At no time will taper candles be allowed. Any costs associated with burns, wax or smoke damage will be incurred by the client.
No glitter, confetti or decorations smaller than one-inch in diameter may be used for decorating. An additional $100.00 clean-up fee will be applied to your final bill if this policy is not adhered to.
LINEN:
Linen is not provided on tables unless requested by the client. All linen costs will be incurred by the client and must be ordered through our staff. Linen charges will be reflected on your estimate contract for your approval.
SECURITY:
Foxford Hills Golf Club and the Cary Park District do not assume responsibility for the damage or loss of any merchandise brought into the facility for meetings or special events by the client or their agent. All items need to be removed on the evening of the event. The client will be responsible for any items left after an event.
TAX EXEMPTION:
Organizations with a tax exempt status must submit a certificate 501(C) 3 certification to Foxford Hills Golf Club no less than two weeks (14 days) prior to the event date.
SMOKING POLICY:
Foxford Hills Golf Club is a non-smoking facility. Smoking is permitted ONLY outside of the building. Smoking in the lobby, foyer or washrooms is not permitted.
BUFFET PACKAGES:
Foxford Hills offers various buffet packages for every occassion. Choose from one of five buffet packages. Call for details.
SANDWICH BUFFET.........$12.95 per person
ALL-AMERICAN BUFFET ..........$14.95 per person
FIESTA BUFFET.........$15.95 per person
ITALIAN BUFFET........$18.95 per person
HORS D’OEUVRES BUFFET.........$15.95 to $18.95
ADDITIONAL APPETIZER PLATTERS
{Each platter will serve approximately 20 guests.}
- Shrimp Cocktail (50 pieces for $100.}
- Assorted Fresh Vegetables with Dip…..$50.00
- Assorted Cheeses with Pepperoni and Crackers…..$60.00
- Italian Bruschetta…..$50.00
- Tortilla Chips and Salsa….$50.00
BAR OPTIONS
First Hour……$8.00 per person
Two Hours…..$13.00 per person
Three Hours…..$17.00 per person
Our most popular option is the Cash Bar.
If you prefer, we can run a tab on a major credit card.
SERVICE FEES
Clubhouse Set-up & Clean-up Fee…..$150.00
Additional Banquet Tables…..$20.00 / table
Additional Banquet Chairs…..$10.00 / chair
Linens and table clothes….$25.00 / linen and table cloth
Tents…..Market Price Based on Size and Set-up.
Sales tax of 7.0% and Gratuity of 20% added to all parties.
